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  1. Home
  2. /Tools
  3. /Meeting Planner
🤝Online Tool

Meeting Planner

Find the perfect meeting time across multiple time zones.

Select Participants' Cities

City000102030405060708091011121314151617181920212223
🇺🇸 New YorkUTC-5
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🇬🇧 LondonUTC+0
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🇯🇵 TokyoUTC+9
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Work Hours Early/Late Night

Best Meeting Times (UTC)

14:00 UTC
🇺🇸 09:00🇬🇧 14:00🇯🇵 23:00
★★★★
15:00 UTC
🇺🇸 10:00🇬🇧 15:00🇯🇵 00:00
★★★★
16:00 UTC
🇺🇸 11:00🇬🇧 16:00🇯🇵 01:00
★★★★
13:00 UTC
🇺🇸 08:00🇬🇧 13:00🇯🇵 22:00
★★★
17:00 UTC
🇺🇸 12:00🇬🇧 17:00🇯🇵 02:00
★★★

How to Plan Meetings Across Time Zones

Scheduling international meetings is challenging when participants are spread across multiple time zones. Our meeting planner visualizes work hours for all participants simultaneously, highlighting overlapping business hours so you can find a time that works for everyone.

The tool automatically ranks the best meeting times. Green cells show work hours, amber shows early/late, and dark cells indicate night — helping you avoid scheduling at inconvenient times. Use our Timezone Converter for quick individual time checks, or the World Clock to monitor current times.

Frequently Asked Questions

How many cities can I compare?

You can select as many cities as needed from our list of 15 major global cities.

What are the green cells?

Green cells represent normal work hours for each city. Find columns where all rows are green — everyone is in business hours.

Can I change the work hours?

Yes, use the dropdowns to customize what counts as business hours for your team.

🌍Timezone Converter🕐World Clock🍅Pomodoro Timer📅Date Calculator
🌍

Multi-Timezone

Find overlapping business hours across multiple time zones.

📊

Visual Overlap

See a visual chart of overlapping working hours.

📧

Share Results

Copy the best meeting times to share with your team.

Find the perfect meeting time across multiple time zones with our free meeting planner. Visual overlap analysis shows the best hours when all participants are available. Supports all global time zones with automatic DST adjustment.

Frequently Asked Questions

How does the meeting planner work?▼

Add the time zones of all participants, set their working hours, and the planner will find the best overlapping time slots for your meeting.

Can I add more than two time zones?▼

Yes! Add as many participant time zones as you need. The planner will find the overlap across all of them.

Does it handle daylight saving time?▼

Yes, all time zone conversions account for daylight saving time automatically.

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Last updated: February 12, 2026